How We Use Your Information

We are committed to protecting your personal information and using it responsibly. This page explains how we collect, use and protect your data.

Our Legal Responsibilities

As a school, we are legally required to collect certain information to carry out our core functions of providing education and ensuring the wellbeing and welfare of children. We process this data under our statutory obligations as a public authority.

Examples of when we don't need your consent:

• Keeping pupil records and tracking progress
• Contacting you about your child's education and welfare
• Sharing information with the Department for Education
• Reporting to parents on their child's progress
• Safeguarding and child protection matters

When We Need Your Consent

There are specific activities that fall outside our core functions where we require your explicit consent. These include:

• Using photographs or videos of your child on our website or in promotional materials
• Extracurricular activities
• Parent Association events and fundraising activities
• School newsletters featuring identifiable information

For these activities, we will seek your specific consent, which must be freely given, informed and unambiguous.  You have the right to withdraw your consent at any time.

Your Rights

You have the right to:

• Know how we use your data (through our privacy notices)
• Access the data we hold about you
• Have inaccurate information corrected
• Request deletion of your data in certain circumstances
• Object to how we process your data
• Restrict how we use your data

If you wish to exercise any of these rights, please contact us. We have 1 month to respond to your request.

How We Keep Your Data Safe

We process your data in a way that ensures appropriate security. This means we:

• Only collect information we actually need
• Keep information accurate and up to date
• Don't keep it longer than necessary
• Store it securely

Our Data Protection Officer

We have appointed a Data Protection Officer (DPO) who advises on compliance with data protection law.

Our DPO is SchoolPro TLC

Contact details:

• Email: dpo@schoolpro.uk
• Telephone: 01452 947633

Making a Complaint

If you have concerns about how we've handled your personal data, you can complain to us. We will acknowledge your complaint within 30 days and investigate the issue as soon as possible.

You also have the right to complain to the Information Commissioner's Office (ICO):

• Website: ico.org.uk
• Telephone: 0303 123 1113